and…Is your Proof of Service legal?
When mailing or filing a document through EDEXIS, you can now choose to have us serve some parties via mail while you serve other parties via email. The new Proof of Service will legally accommodate both our mailing AND your email.
For each party you choose or enter, you will see the Email Option at the bottom of the delivery type list as shown below…
The following page will prompt you for the email proof of service information….
While other mailing providers may say that they have this option available, their proof of service may not indicate that YOU are actually doing the emailing. They often group the email service in with the mailing service and then attest that THEY are serving all of the parties — even when YOU are serving the emailed recipients. This creates a very inaccurate proof of service.
Just a reminder that only recipients that have agreed to receive their documents via email from a specific sender can be served via email.
While considering the legality of a proof of service, it is also worth noting that a POS should NOT be signed when it is mailed. Ours are not. AFTER we serve a document on your behalf, we can then attest that the service happened and we update the proof of service in your account to reflect that.
If you would like to learn more, you can visit a few of these sites:
If you have chosen to both mail and email parties, the proof of service will be a two page document. The first page will contain the details for the documents being mailed and the second page will contain the details for the documents being delivered electronically.
If you have any questions about this, or other features, please don’t hesitate to call us at 209-223-3461 or 866-GET-EDEX. You can also email andrea@edexis.com or julia@edexis.com.
Thank you!
EDEX Information Systems, Inc.